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Emptoris' Rivermine Telecom Expense Management software and
managed services save many companies and government
agencies MILLIONS of dollars per year.
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Expense Management

Rivermine's Expense Management solution enables complete communications provider/carrier invoice processing, bill validation, cost allocation, contract management, and auditing.

 This powerful solution fully automates the communications invoice management and chargeback processes, seamlessly sharing critical information with your organization's accounting department or third-party invoice processing vendor. It allows you to easily validate charges for equipment and services against the actual physical network, contracts, rate tables, and monthly bills. By providing a fully automated and integrated approach to managing service provider invoices, Rivermine helps you gain tremendous operating efficiencies, while significantly reducing costs.

Rivermine On-Demand Solution

Key Rivermine Expense Management capabilities include:
  • Rivermine Automated Invoice Loading System (RAILS) - Provides an automated, ‘zero-touch’ method for accessing, acquiring and loading unlimited vendor invoices for multiple asset classes.

  • Invoice Processing - Management of invoice processing from receipt through payment. The application provides automation, workflow, and processing tools to import bills electronically, ensure contract compliance, and integrate with existing third-party accounting systems, thereby dramatically increasing accuracy and reducing bill processing costs.

  • Audit - Validation of invoices against contracts, rate tables, tariffs, and previous bills. Provides billing error information and delivers tools to track and manage all billing disputes with service providers. Numerous automatic audit checks are performed in the system and an easy to use interface enables additional audit rules to easily be added.

  • Cost Allocation - Expense allocation to the appropriate business units, cost centers, and employees, with optional accrual of bills not received by the cut-off dates for the accounting period. The system can also pull data from the PBX to perform charge-back at the detailed usage level.

  • Dispute Management - Non-compliant communication billing, service and asset exceptions are disputed with the associated provider and tracked through to resolution.

  • Contract Management - Standardized service contract repository for all communication provider agreements, enabling compliance checks of performance billing against contracted expectations and corporate policies. This also includes the optimization of contracts and plans by matching the most efficient rate and term structures to actual usage patterns and trends, creating an optimal expense environment for each customer.

  • Payment - Automation of invoice approval process to ensure that appropriate corporate controls are applied. Approved invoices are submitted for automated direct payment or to the customer's accounting systems for allocation and payment.

  • Optimization - Optimization of contracts and carrier service plans by matching the most efficient rate and term structures to actual usage patterns and trends, creating an optimal expense environment.

  • Budget/Forecast - Customizable reports that offer a comprehensive look at communications spend via monthly bill trends, bill exception, and tariff optimization. Detailed analysis of trends to determine how much is being spent by any logical grouping, including technology, vendor, region, office, and carrier. The system also enables forecasting of future spend versus budget.
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